Persona: Instructional Designer

Overview:

IntelliBoard uses a persona-based approach to deliver customized data analytics solutions tailored to the unique needs of instructors. By focusing on the specific responsibilities and challenges that instructors face, IntelliBoard ensures that the most relevant data is available, helping instructors make informed decisions to enhance learner engagement and performance.

Role Summary:

Instructional Designers are key players in educational institutions and organizations, responsible for creating effective, engaging, and learner-centered educational experiences. They collaborate with faculty, subject matter experts, and other stakeholders to design, develop, and evaluate instructional materials, courses, and strategies that enhance learning outcomes.

Key Responsibilities:

• Design and Develop Courses

  • Create learner-centered instructional materials, courses, and learning modules aligned with institutional best practice and organizational goals

  • Develop engaging course content using multimedia tools and interactive and diverse activities

• Analyze Learner Engagement and Course Effectiveness

  • Use LMS analytic data and learner performance data to evaluate the effectiveness of instructional materials and course designs.

  • Identify patterns in learner engagement to optimize instructional strategies

  • Track learner outcomes to determine which activities, tools, and strategies yield the highest levels of success.

• Maintain and Improve Instructional Materials

  • Analyze course and program feedback and analytics to make improvements to instructional content and strategy.

  • Ensure all materials meet accessibility standards and align with organizational standards

• Identify and Support At-Risk Learners

  • Analyze courses with high concentrations of at-risk learners to pinpoint areas where course design improvements or additional interventions may be needed.

• Enhance Technology Integration

  • Implement e-learning tools and technologies to create innovated and accessible learning environments

  • Stay current with advancement in educational technology to recommend and integrate effective tools and platforms.

• Communicate and Collaborate

  • Collaborate with faculty, subject matter experts, and other stakeholders to design, develop, and evaluate instructional materials, courses, and strategies that enhance learning outcomes.

  • Communicate with instructors and academic leadership regarding instructional best practices and ensure access to resources.

Challenges

• Access to Data

  • Limited or inconsistent access to LMS, learner engagement, and learner performance data

  • Data privacy regulations limit access to learner data

• Interpreting Data

  • Converting complex data into actionable insights for course adjustments.

  • Evaluating the impact of improvements on learner outcomes and satisfaction.

• Balancing Creativity and Structure

  • Struggling to create engaging content while adhering to institutional standards and frameworks.

  • Navigating conflicting priorities between innovation and consistency.

  • Accessing which adjustments improve learner outcomes

• Facilitating Communication and Collaboration

  • Managing feedback from multiple stakeholders

  • Aligning goals among instructors, administrators, and other stakeholders.

  • Communicating data driven insights regarding course design to instructors, administrators, and other stakeholders

Common Questions

• Which courses have the highest proportion of at-risk learners?

• Which course activities and tools are most engaging to learners?

• Are certain assessment or activities consistently challenging for learners?

• What course designs correlate with higher levels of learner success?

• How do courses I designed compare to other courses?

• Are my course adjustments improving outcomes compared to previous terms?

Datasets:

These datasets are identified by IntelliBoard as providing critical information to Instructors. The Instructional Designer Org Role Template includes these datasets. Organization Administrators my provide additional datasets or may not include all the datasets below. Contact your administrator for questions regarding dataset availability.

Instructional Designer Dashboard

Intended to be used by instructional design teams to monitor course set up and delivery. The first report, Course Summary Overview, provides course-level set up, course indicators, actvity counts, corresponding average grades and enrollments. The second report allows the review of one particular course, with aggregate activity details. Click the Details button of both reports to drill down further into the activity-level details.

Course Summary Overview: This report provides an overview of data about courses and course design, including course creation, start and end date (as available per platform), assigned instructors, the number of activities, counts of common types of activities, and total access to courses.

• Purpose: Offers a comprehensive snapshot of course data, focusing on key metrics such as course creation details, instructor assignments, activity counts, and access trends. A quick way to compare courses

• Use: Instructional designers can leverage this report to evaluate and compare course structures, monitor the distribution and variety of activities, and identify areas to enhance learner engagement and accessibility

Course Content Statistics by Module: This multilevel report displays summary statistics for each activity in a course, organized by Module/Topic/Week. A course must be selected to display results. For each activity, the activity name, type, number of students who have viewed and participated in the activity, average views, participations, and time spent, average grade, and activity status are displayed. The report can be filtered by activity status.

• Purpose: Provides detailed insights into student engagement and performance with course activities, organized by Module/Topic/Week, highlighting key metrics like views, participation, time spent, and average grades

• Use: Analyze the effectiveness of specific activities, identify underperforming or underutilized content, and make data-driven decisions to optimize course design and improve student engagement

Learning Outcomes Dashboard

The Learning Outcomes Dashboard integrates key insights from three datasets—Mastery Level by Course, Outcome Completion by Course, and Grade Mastery Gradebook Report—offering a comprehensive view of student progress. Users can analyze mastery levels by course outcomes, track outcome completion rates by users, and review detailed gradebook reports with individual scores, mastery requirements, and outcome averages, all filterable by course name for targeted monitoring and instructional improvements.

Mastery Level by Course Pie Chart: The Mastery Level by Course pie chart displays students' mastery of course outcomes—also known as competencies or goals—organized by outcome scale, points possible, passing points, and users, with filters for course and outcome name, providing insight into student progress as rated on quantitative or qualitative scales for each course assessment.

• Purpose: Visualizes student achievement of course outcomes, categorized by outcome scales, points possible, passing thresholds, and user counts, offering a clear overview of progress toward defined competencies or goals

• Use: To assess how well course outcomes are being met, identify gaps in student mastery, and refine assessments or instructional strategies to support learner success

Outcome Completion by Course Bar Chart: The Outcome Completion by Course bar chart illustrates the number of users who have completed specific learning outcomes, sortable by learning outcomes or users, and filterable by course name, providing a clear view of student achievement across different courses and competencies.

• Purpose: To highlight the number of learners who have completed specific learning outcomes to provide a comprehensive view of student achievement across courses

• Use: To track progress toward learning outcomes, identify courses or competencies needing improvement, and determine if there is alignment between instructional content and student achievement goals

Grade Mastery Gradebook Report: The Grade Mastery Gradebook Report provides a detailed breakdown of each student's progress, with columns for user name, user email, course name, average outcome score for each competency, individual user scores, and the mastery level required score, allowing filtering by course name to track mastery levels and performance across courses.

• Purpose: To provide a detailed view of student progress and mastery levels

• Use: To monitor individual and overall student performance, identify gaps in mastery, and adjust course materials or assessments to better support student learning outcomes

Page Views and Time Spent by Tools Dashboard

The Page Views by Tools Dashboard combines the Page Views By Tools vertical bar chart, Time Spent by Course Tools with the Course Content Utilization report. Clicking a bar in the chart to select an activity (tool) type filters the report to only activities of that type.

Page Views by Tools Chart: The chart displays the number of views of pages in the selected course by Activity Type. It can be filtered by Course and Category and by Activity Type.

• Purpose: To visualize the number of page views for each activity type allowing for deeper analysis of student interaction with different course tools and resources

• Use: To assess which activity types are receiving the most engagement, identify potential areas for improvement, and optimize course structure to enhance student interaction and learning

Time Spent on Course Tools: Shows the amount of time spent per Activity Type.

• Purpose: To track the amount of time students spend on each activity type within a course, offering insights into student engagement and interaction

• Use: To evaluate how much time students are dedicating to different activities, helping them identify potential issues with engagement or balance and refine course design accordingly

Course Content Utilization: The Course Content Utilization report provides a detailed log of users' overall access to content/events/activities. Critical data includes users' activity-level time spent, first access and last access.

• Purpose: To track users' engagement with course content, providing detailed data on time spent, first access, and last access

• Use: To assess which content or activities are being accessed most frequently, identify engagement trends, and optimize course materials based on when and how students interact with them

Projected DFW Risk Dashboard

Intended for Registrars and Deans to monitor course progress, this Dashboard seeks to quickly identify courses with high D/F rates. This Dashboard includes a bar chart which visualizes courses with learner course grades separated by 3 values: grades 0-59 (red), 60-69 (yellow), 70-100 (green). Two table charts are also included; 1 showing the same courses, with a count of course grades in the corresponding thresholds. The last table displays individual student information for a deeper review.

DFW Rate by Category: This bar chart displays count of active learners by course category or Sub-Account with current course grades of D and F. This bar chart is intended to quickly identify course categories or Sub-Account that may have high D/F/W rates.

• Purpose: To provide a visualization of DFW percentage of each course category or Sub-Account

• Use: To pinpoint categories with high failure or withdrawal rates, enabling targeted interventions to improve student retention and success

DFW by Courses: This bar chart displays count of active learners by course with current course grades of D and F. This bar chart is intended to quickly identify courses that may have a high D/F/W rate.

• Purpose: To visually represent the DFW percentage of each course to quickly identify courses with high failure or withdrawal rates

• Use: To identify individual courses with high D/F/W rates, allowing them to make targeted adjustments to course content, structure, or support to improve student outcomes

Projected DFW Risk: This table chart displays a count of learners course grades separated by 3 values: grades 0-59 (red), 60-69 (yellow), 70-100 (green). This intends to be paired with the corresponding DFW by Course bar chart, allowing you to quickly identify courses that may have a high D/F/W rate. Additional information about course, including category, term, course codes, total enrollments, is included for additional detail.

• Purpose: To see a breakdown of learners' course grades by risk categories (0-59, 60-69, 70-100), providing a detailed view of potential D/F/W risks across courses, with additional course information for context

• Use: To pinpoint at-risk courses, enabling proactive course adjustments and targeted interventions to reduce failure and withdrawal rates

Course Learner Risk Summary Dashboard

Combines Weekly Learners At Risk Per Course line chart and Course Risk Points Summary detail tabular report. Can be filtered by Course Category, Course, Term, and Course Start Date.

Weekly Learners At Risk: Weekly count of the number of Learners At Risk Per Course. May be filtered by course category and name and by snapshot date. Learners are considered "at risk" if the number of risk points per learner on that date is greater than 0.

• Purpose: To visualize a weekly snapshot of total number of at-risk learners in each course

• Use: To track at-risk learners over time and identify trends in each course

Course Learner Risk Points Summary: Provides snapshots of daily summaries of risk to learners in courses. Can be filtered by courses and categories, date range, and the number of learners at risk per course on a given day.

• Purpose: To show daily snapshots of learners in courses, displaying the number of learners at risk and course averages

• Use: To view fluctuations in learner risk in specific courses, helping them identify critical periods for intervention and adjust course strategies to support at-risk students

Needs Grading Dashboard

The Needs Grading Dashboard combines the Needs Grading bar chart with the Needs Grading report. Courses selected using the Needs Grading chart automatically filter the table of the report.

Needs Grading Chart: This bar chart displays the number of ungraded submissions in each displayed course.

• Purpose: To highlight the volume of ungraded submissions across courses to provide a clear overview of grading demands

• Use: To identify courses that have heavier grading loads to allocate resources or support accordingly

Needs Grading Report: The Needs Grading report displays activities that learners have submitted that still need grading in the LMS system

• Purpose: To provide a detailed view of submitted learner activities that are pending grading

• Use: To monitor grading workloads and identify specific activities that require attention

Learner Success Dashboard

Primarily used for those working to support student success, this Dashboard highlights the learners who's total course average is below a 59, between 60-70, or over 80. Identify which learners are at-risk, their last dates of system login, course access, course average, missing submissions and late submissions.

Learners Average Course Grade: This chart displays the average of the learner's current course grades. For example, if a learner is taking 5 courses, the bar represents the average grade of those 5 courses.

• Purpose: To provide a visual representation of the average current grades for individual learners across all their courses

• Use: To track overall learner performance trends and access the effectiveness of course content and instruction

Learner Course Progress Monitoring: The Learner Course Progress Monitoring report shows student's score, progress and activity in courses. This version is intended to monitor academic progress, and uses the following scale: 0-59%, 60-69%, and70+% as risk benchmarks

• Purpose: To track learner’s scores, progress, and activity levels in their courses

• Use: To identify at-risk learners, monitor academic progress, and implement target intervention to improve learning outcomes

Learner Activity Submission Progress: This tabular report displays the learners' submitted activities to courses, including the activity type, activity score, completion (or submission) date and when the activity was graded (if applicable).

• Purpose: To provide a detailed record of learners' submitted activities.

• Use: To monitor learner engagement, track assignment completion trends, and evaluate grading timelines for better course management

Instructor Behavior Dashboard

Intended for Academic Leadership, this Dashboard helps monitor Instructor behavior in courses.

Needs Grading Chart: This bar chart displays the number of ungraded submissions in each displayed course.

• Purpose: To provide visibility into the volume of ungraded submissions, enabling proactive grading management.

• Use: To identify courses with high numbers of ungraded submissions and prioritize grading efforts.

Instructor Daily Presence: This line graph displays the instructors daily page views and defaults to a two week period.

• Purpose: To track instructors’ daily activity within courses for performance monitoring and support.

• Use: To analyze trends in instructor presence over time to ensure consistent engagement in courses.

Instructor Course Engagement Summary: Displays detailed information about instructor behavior within courses and learners, including instructor email and a link to the course, and count of submissions broken out by grade status. Can be filtered by category/course, course start date, and course end date.

• Purpose: To offer a comprehensive overview of instructor interactions with courses and learners.

• Use: To access detailed metrics, including email links and submission statuses, to evaluate engagement and address gaps.

Instructor Course Activity Engagement Detail: The Instructor Course Activity Engagement Detail report details instructor time spent for all activities used within a course.

• Purpose: To measure the time instructors spend on various course activities for deeper engagement insights.

• Use: To assess time allocation to activities within courses and identify opportunities for workload balance.

Activity Grade Overview Dashboard

Allows an instructor to select a specific activity or group of activities and see the grade distribution, correlation between time spent and grade, summary statistics about the activity grades (average, minimum, median, maximum and standard deviation), and detail of students in the activity (grade, visits, time spent, participation, and first and last access).

Activity Grade Distribution: The chart shows the number of learners who have achieved each letter grade for the selected activities as a histogram.

• Purpose: To visualize the grade distribution for selected activities and identify performance trends.

• Use: To analyze how learners are performing across grade categories and identify outliers or areas needing attention.

Activity Time Spent Grade Correlation: Shows the correlation between time spent on selected activities and the LMS gradebook grade on those activities per Learner. The user can filter by Course, Activity, and Graded At date.

• Purpose: To explore the relationship between time spent on activities and grades achieved by learners.

• Use: To identify whether increased time spent correlates with better grades to inform support or intervention strategies.

Activity Grade Summary: This tabular report provides summary statistics of grades for each activity, including average (mean), minimum, median, maximum, and standard deviation. The report can be filtered by course, activity, and graded at date.

• Purpose: To provide key statistical insights into grades for selected activities.

• Use: To evaluate overall performance trends and compare activities using summary statistics like mean and standard deviation.

Learner Activity Detail: This tabular dataset shows common statistics for each learner in each activity, e.g. grade, graded at date, visits, time spent, participations, first and last access dates, and the span of "calendar time" during which the student accessed the activity. Filters allow selection by course, activity, and graded at date.

• Purpose: To deliver granular insights into learner engagement and performance at the activity level.

• Use: To examine individual learner data, including time spent and participation metrics, to tailor interventions or provide targeted support.

Activity Performance Summary

This report provides information about the average grade, number of visits, time spent, and number of participations per course activity. It can be filtered by category/course, activity name, activity type, and average grade. Is useful for notifications

• Purpose: To provide a comprehensive overview of average grades, visits, time spent, and participations across course activities.

• Use: To identify trends in activity performance and trigger notifications for underperforming areas or learners.

Course Verification

Leverage the Course List dataset to review course level information, including course location, course codes, and a summary of course activity. Grey columns represent system level information; blue columns represent course level information.

• Purpose: To review and validate course-level information, including codes, locations, and activity summaries.

• Use: To confirm course setup accuracy and ensure all relevant information aligns with system-level data.

RSI by Instructor

Provides Regular Substantive Interactions counts by Instructors in courses. Allows filtering by Term, Course, Last Activity Date and Instructor Name. On Top of the table provides average values of RSI counts across selected courses/terms/instructors.

• Purpose: To track Regular Substantive Interactions (RSI) by instructors across courses, offering insights into engagement levels.

• Use: To monitor and evaluate instructor interactions for compliance with RSI requirements and provide targeted feedback.

Course Readiness Report

Displays detailed information about instructor behavior within courses and learners, including instructor email and a link to the course, and count of submissions broken out by grade status. Can be filtered by category/course, course start date, and course end date.

• Purpose: To assess instructor activity and readiness in courses, providing granular submission and engagement data.

• Use: To evaluate instructor behaviors and identify gaps in preparation or engagement within courses.

Learner Statistics by Module and Activity

This multilevel report displays summary statistics for each learner in a course, organized by Module/Topic/Week and Activity. A course must be selected to display results. For each learner, the , number of views, participations, total time spent, and most recent grade are displayed. The report can be filtered by activity status.

• Purpose: To deliver detailed insights into learner engagement and performance by module, topic, or activity.

• Use: To monitor learner progress at granular levels, identify at-risk students, and tailor interventions for success.

Suggested Notifications