Persona: Learner
- Aprile Keith
Overview:
IntelliBoard uses a persona-based approach to deliver customized data analytics solutions tailored to the unique needs of learners. By focusing on the specific responsibilities and challenges that learners face, IntelliBoard ensures that the most relevant data is available, helping learners make informed decisions to put learners in the driver’s seat of their educational journey by ensuring they have the insights needed to not just succeed, but excel.
Role Summary:
Learners are at the center of their academic journey, responsible for actively engaging with course materials and tracking their progress to achieve academic success. With access to real-time data, learners can monitor their grades, review course progress, and stay informed on upcoming or past-due activities. By utilizing these insights, learners can make proactive decisions, address areas of concern, and continuously work toward their academic goals. With a clear overview of their performance, learners are empowered to stay on track and take ownership of their learning experience.
Key Responsibilities:
Monitor Academic Progress:
Track personal performance across all enrolled courses, including grades, submissions, and progress toward completion.
Identify academic strengths and areas for improvement, ensuring continuous advancement toward academic goals.
Stay Engaged with Course Activities:
Review upcoming and past-due assignments, quizzes, and discussions to stay on top of coursework.
Monitor activity submissions and deadlines to prevent falling behind in academic responsibilities.
Identify and Address Academic Challenges:
Recognize early signs of underperformance by analyzing course grades and feedback.
Take proactive steps to seek help, whether through instructor assistance, tutoring, or additional study resources.
Take Ownership of Learning Journey:
Manage time effectively and balance course loads.
Set personal goals based on progress tracking and work steadily toward academic milestones.
Communicate with Instructors, Advisors, and Coaches:
Stay in touch with instructors, advisors, and coaches regarding academic performance and academic resources available to you.
Communicate with Instructors on assignment feedback and course-related concerns.
Challenges
Staying on Top of Deadlines:
Difficulty in managing multiple course deadlines, leading to missed assignments or late submissions.
Balancing coursework across various classes can be overwhelming, especially with limited visibility on upcoming due dates.
Monitoring Academic Progress:
Lack of clarity on how current grades compare to overall course averages.
Difficulty tracking progress in multiple courses simultaneously, which can lead to falling behind.
Addressing Academic Struggles Early:
Difficulty recognizing academic issues early enough to seek help or improve performance.
Limited access to real-time feedback, making it harder to adjust learning strategies before it’s too late.
Managing Time Effectively:
Struggling to balance academic responsibilities with personal commitments, part-time work, or extracurricular activities.
Difficulty prioritizing tasks without a clear overview of academic progress or performance data.
Seeking Timely Support:
Challenges in identifying when to reach out for help, whether it's academic support or clarifications from instructors.
Limited opportunities for personalized assistance, particularly in larger courses where one-on-one interactions with instructors are infrequent.
Common Questions
How can I take control of my academic success?
How well am I performing in my courses?
Which assignments or activities are due soon?
Am I staying on track with my coursework?
Datasets:
These datasets are identified by IntelliBoard as providing critical information to Learners. The Learner Org Role Template includes these datasets. Organization Administrators my provide additional datasets or may not include all the datasets below. Contact your administrator for questions regarding dataset availability.
Learner Dashboard:
This dashboard combines a line chart of grades per course, a tabular report of course progress, and a tabular report of activities per course. The dashboard can be filtered by course category and courses as well as course start date. It is designed to be filtered to a single learner.
My Grade Progression: This chart shows the grades of a single user, separated by course. It is intended to be used by a learner show their grades in enrolled courses.
Purpose: To provide learners with a clear visual representation of their grades across all enrolled courses.
Use: Learners use this chart to track and compare their academic performance in each course over time, allowing them to identify strengths and areas for improvement.
My Course Progression: This report provides the student with a list of all enrolled courses, progress/completion status, grade, enrollment start date, and completion date for each course. Each course name is displayed as a link to the course within the LMS.
Purpose: To offer learners an overview of their enrollment status, course progress, and grades for all courses in one report.
Use: Learners use this report to monitor their progress in each course, including key dates and completion status, ensuring they stay on track with academic goals.
My Course Activities: Activities past and present, filtered by student, including indicator of due date within 7 days.
Purpose: To give learners a detailed view of their upcoming and completed activities, along with due dates.
Use: Learners use this report to manage their workload by tracking which activities are due soon, helping them prioritize tasks and meet deadlines effectively.
First Submission Monitoring Dashboard:
The First Submission Monitoring Dashboard combines two datasets, both narrowed to users with a learner role in the course. Activities included in the datasets are assignments, forum/discussions, and quizzes.
First Learner Submission (Assignment, Forum/Discussion, Quiz): The Learner First Submission identifies users with learner role with an active enrollment in a course who have submitted an assignment, forum/discussion or quiz in a selected time period. Users who have not submitted to one of these activity types is not included in the dataset. This datasets is often used as a base for Census reporting.
Purpose: To track learners who have submitted their first assignment, forum, or quiz, serving as a key indicator of initial academic engagement.
Use: This dataset is used by learners and administrators to monitor early course engagement and is commonly applied in Census reporting to ensure active participation.
Missing Learner Submission (Assignment, Forum/Discussion, Quiz): The Missing Learner Submission identifies users with learner role with an active enrollment in a course who have not submitted an assignment, forum/discussion or quiz to a course. Users who have submitted an assignment, forum/discussion or quiz to the relevant course are not in this dataset. This datasets is often used to encourage learners to complete an item to confirm financial aid.
Purpose: To identify learners who have yet to submit required assignments, discussions, or quizzes, signaling a lack of participation.
Use: This dataset is used to encourage learners to submit outstanding activities and is often leveraged to meet financial aid compliance requirements.
Suggested Notifications:
Weekly Notification for Courses I Have Not Accessed in Last 7 Days
This automated notification will send you a list of all courses you are currently enrolled that you have not accessed within the last 7 days helping you stay on track with assignments, grades, and overall academic progress.
Steps to Set Up Your Notification
Notification Details:
Notification Name: Weekly Notification for Courses I Have Not Accessed in Last 7 Days
Notification Description: This notification automatically emails a list to me of any course I’m currently enrolled that I have not accessed in the past 7 days.
Send to: Select “Enter Recipients” from the drop down menu.
Email: Enter your email and/or the email(s) of those who will receive the notification. You may want to include a coach, advisor, tutor, parent, or friend to help keep you accountable.
Subject: "Weekly Alert: Courses You Haven’t Accessed in the Last 7 Day” (Example)
Message: "The attached report is a list of courses I’m enrolled in but haven’t accessed within the last 7 days. I need to check in on these courses to ensure I’m up to date with readings, assignments, and other activities. Log in to my IntelliBoard account to see more information." (Example)
Attachment:
Dataset: Select "My Course Progress" from the dropdown menu.
*Datasets must be linked or cloned to “My Datasets” to use as an attachment.Set Appropriate Filters:
Set “No Activity Within” filter to “Past” “7” “Days”
You can set “Course Grade (Percentage)” filter to preferred course grade threshold to show only courses you have a low grades in as well as have not accessed.
The “Learner Name” filter should only display your name.
You can set the “Course Name” filter to only report on specific courses. This is useful if you have completed courses from past terms in your course list.
Save the filters.
File Type: Choose your preferred format for the dataset attachment using the drop down menu (CSV, XLSX, or PDF).
You can also check the box next to “Do Not Send Empty Report” so the report is not sent if empty.
Select Date Range:
Start Date: Choose the date you want to receive this report after the drop/add period.
End Date: Choose the last date you want to receive this report.
Notification Schedule:
Frequency: Set frequency for what works best for you. We recommend setting this report to send “daily” with a short date range.
Time: Select the preferred time for the report to be sent (24-hour format).
Additional Fields: You may need to select additional information dependent upon the frequency, including the day you want the notification sent.
Final Steps:
Click Save to schedule your notification, or Save and Send Now to receive the first report immediately.
Weekly Notification for Courses in which My Course Grade is below 70
This automated notification will send you a list of all courses you are currently enrolled that you have a current course grade below 70, helping you prioritize assignments, grades, and overall academic progress.
Steps to Set Up Your Notification
Notification Details:
Notification Name: Weekly Notification for Courses in which My Course Grade is below 70
Notification Description: This notification automatically emails a list to me of any course I’m currently enrolled that I have a course grade below 70.
Send to: Select “Enter Recipients” from the drop down menu.
Email: Enter your email and/or the email(s) of those who will receive the notification. You may want to include a coach, advisor, tutor, parent, or friend to help keep you accountable.
Subject: "Weekly Alert: Courses You Have a Course Grade Below 70” (Example)
Message: "The attached report is a list of courses I’m enrolled in and currently have a course grade below 70. I need to check in on these courses to ensure I’m up to date with readings, assignments, and other activities as well as look into support services such as tutoring that my institution provides. Log in to my IntelliBoard account to see more information about my progress." (Example)
Attachment:
Dataset: Select "My Course Progress" from the dropdown menu.
*Datasets must be linked or cloned to “My Datasets” to use as an attachment.Set Appropriate Filters:
Set “Course Grade (Percentage)” filter to “0” to “70” or other preferred course grade threshold.
The “Learner Name” filter should only display your name.
You can set the “Course Name” filter to only report on specific courses. This is useful if you have completed courses from past terms in your course list.
You can set “No Activity Within” filter to display only courses you have been not been active in within a time range. This filter is not recommended for use in this notification.
Save the filters.
File Type: Choose your preferred format for the dataset attachment using the drop down menu (CSV, XLSX, or PDF).
You can also check the box next to “Do Not Send Empty Report” so the report is not sent if empty.
Select Date Range:
Start Date: Select the start of term or a start date that works best for your needs.
End Date: Choose the end of term or an end date that works best for you needs.
Notification Schedule:
Frequency: Weekly
Time: Select the preferred time for the report to be sent (24-hour format).
Additional Fields: You may need to select additional information dependent upon the frequency, including the day you want the notification sent.
Final Steps:
Click Save to schedule your notification, or Save and Send Now to receive the first report immediately.
Weekly Notification for All Activities Due this Week
This automated notification will send you a list of all activities in all your courses that are due in the next 7 days, helping you prioritize assignments, grades, and overall academic progress.
Steps to Set Up Your Notification
Notification Details:
Notification Name: Weekly Notification for All Activities Due this Week
Notification Description: This notification automatically emails a list to me of all activities that are due in my courses within the next 7 days.
Send to: Select “Enter Recipients” from the drop down menu.
Email: Enter your email and/or the email(s) of those who will receive the notification. You may want to include a coach, advisor, tutor, parent, or friend to help keep you accountable.
Subject: "Weekly Alert: Activities Due this Week” (Example)
Message: "The attached report is a list of activities that are due in my courses within the next 7 days to help me prioritize my assignments. Log in to my IntelliBoard account to see more information about my activity progress." (Example)
Attachment:
Dataset: Select "My Course Activities" from the dropdown menu.
*Datasets must be linked or cloned to “My Datasets” to use as an attachment.Set Appropriate Filters:
Set “Activity Due Date” filter to “Next” “7” “Days” or other preferred date range.
The “Learner Name” filter should only display your name.
You can set the “Course Name” filter to only report on specific courses. This is useful if you have completed courses from past terms in your course list.
Save the filters.
File Type: Choose your preferred format for the dataset attachment using the drop down menu (CSV, XLSX, or PDF).
You can also check the box next to “Do Not Send Empty Report” so the report is not sent if empty.
Select Date Range:
Start Date: Select the start of term or a start date that works best for your needs.
End Date: Choose the end of term or an end date that works best for you needs.
Notification Schedule:
Frequency: Weekly
Time: Select the preferred time for the report to be sent (24-hour format).
Additional Fields: You may need to select additional information dependent upon the frequency, including the day of the week you want the notification sent. We recommend a Saturda
Final Steps:
Click Save to schedule your notification, or Save and Send Now to receive the first report immediately.
For additional support, email us at helpdesk@IntelliBoard.net
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