...
Notification Details:
Notification Name: Term Start Summary of Unpublished Courses
Notification Description: This notification automatically emails a list to me of courses that have not been published and not ready for the start of term using the Course Verification dataset.
Send to: Select “Enter Recipients” from the drop down menu.
Email: Enter your email and/or the email(s) of those who will receive the notification.
Subject: "Pre-Term Inactive Course Alert" (Example)
Message: "Attached is the list of courses that currently are inactive or unpublished. These courses are not ready for the start of term and must be set to published status. Log in to your IntelliBoard account to see more information and send notifications directly from the dataset." (Example)
Attachment:
Dataset: Select "Course Verification" from the dropdown menu.
*Datasets must be linked or cloned to “My Datasets” to use as an attachment.Set Appropriate Filters:
Set the “Course Status” filter to filter report to only courses with “inactive” status
If applicable, set the “Terms” filter to filter report to only the current term.
You can also filter to show specific “Courses,” if desired.
Save the filters.
File Type: Choose your preferred format for the dataset attachment using the drop down menu (CSV, XLSX, or PDF).
You can also check the box next to “Do Not Send Empty Report” so the report is not sent if empty.
Select Date Range:
Start Date: Choose the date that fits your needs.
End Date: Choose your preferred end date to receive this report.
Notification Schedule:
Frequency: You can select this based on your needs.
Time: Select the preferred time for the report to be sent (24-hour format).
Additional Fields: You may need to select additional information dependent upon the frequency.
Final Steps:
Click Save to schedule your notification, or Save and Send Now to receive the first report immediately.
...
List of Active Students Without Current Active Enrollment
This automated notification will send you a list of students that are in the system as active, but have no active enrollments leading to inaccurate data, wasted resources, potential confusion, and may pose security risks, making regular audits essential.
Steps to Set Up Your Notification
Notification Details:
Notification Name: Active Students without Active Enrollment
Notification Description: This notification automatically emails a list to me of student that have an active status in the LMS but are not actively enrolled in any current courses.
Send to: Select “Enter Recipients” from the drop down menu.
Email: Enter your email and/or the email(s) of those who will receive the notification.
Subject: "Active Students with No Active Enrollment" (Example)
Message: "Attached is the list of students that have an active status in the LMS but do not have an active enrollment. Log in to your IntelliBoard account to see more information and send notifications directly from the dataset." (Example)
Attachment:
Dataset: Select "User System Verification" from the dropdown menu.
*Datasets must be linked or cloned to “My Datasets” to use as an attachment.Set Appropriate Filters:
Set the “User Status” filter to filter report to only users with “active” status in LMS
Set the “# of Student Active Courses” filter. Leave the “Minimum” field empty and put “0” in the “Maximum” field.
Save the filters.
File Type: Choose your preferred format for the dataset attachment using the drop down menu (CSV, XLSX, or PDF).
You can also check the box next to “Do Not Send Empty Report” so the report is not sent if empty.
Select Date Range:
Start Date: Choose the date that fits your needs.
End Date: Choose your preferred end date to receive this report.
Notification Schedule:
Frequency: You can select this based on your needs. We recommend monthly notifications to support continued oversight along with the beginning of each term and after drop/add periods.
Time: Select the preferred time for the report to be sent (24-hour format).
Additional Fields: You may need to select additional information dependent upon the frequency.
Final Steps:
Click Save to schedule your notification, or Save and Send Now to receive the first report immediately.
...