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Instructional Designer Dashboard
*is being updated
Course Summary Overview
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Course Content Statistics by Module
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Learning Outcomes Dashboard
Mastery Level by Course Pie Chart
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Outcome Completion by Course Bar Chart
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Grade Mastery Gradebook Report
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Intended to be used by instructional design teams to monitor course set up and delivery. The first report, Course Summary Overview, provides course-level set up, course indicators, actvity counts, corresponding average grades and enrollments. The second report allows the review of one particular course, with aggregate activity details. Click the Details button of both reports to drill down further into the activity-level details.
Course Summary Overview: This report provides an overview of data about courses and course design, including course creation, start and end date (as available per platform), assigned instructors, the number of activities, counts of common types of activities, and total access to courses.
Purpose: Offers a comprehensive snapshot of course data, focusing on key metrics such as course creation details, instructor assignments, activity counts, and access trends. A quick way to compare courses
Use: Instructional designers can leverage this report to evaluate and compare course structures, monitor the distribution and variety of activities, and identify areas to enhance learner engagement and accessibility
Course Content Statistics by Module: This multilevel report displays summary statistics for each activity in a course, organized by Module/Topic/Week. A course must be selected to display results. For each activity, the activity name, type, number of students who have viewed and participated in the activity, average views, participations, and time spent, average grade, and activity status are displayed. The report can be filtered by activity status.
Purpose: Provides detailed insights into student engagement and performance with course activities, organized by Module/Topic/Week, highlighting key metrics like views, participation, time spent, and average grades
Use: Analyze the effectiveness of specific activities, identify underperforming or underutilized content, and make data-driven decisions to optimize course design and improve student engagement
Learning Outcomes Dashboard
The Learning Outcomes Dashboard integrates key insights from three datasets—Mastery Level by Course, Outcome Completion by Course, and Grade Mastery Gradebook Report—offering a comprehensive view of student progress. Users can analyze mastery levels by course outcomes, track outcome completion rates by users, and review detailed gradebook reports with individual scores, mastery requirements, and outcome averages, all filterable by course name for targeted monitoring and instructional improvements.
Mastery Level by Course Pie Chart: The Mastery Level by Course pie chart displays students' mastery of course outcomes—also known as competencies or goals—organized by outcome scale, points possible, passing points, and users, with filters for course and outcome name, providing insight into student progress as rated on quantitative or qualitative scales for each course assessment.
Purpose: Visualizes student achievement of course outcomes, categorized by outcome scales, points possible, passing thresholds, and user counts, offering a clear overview of progress toward defined competencies or goals
Use: To assess how well course outcomes are being met, identify gaps in student mastery, and refine assessments or instructional strategies to support learner success
Outcome Completion by Course Bar Chart: The Outcome Completion by Course bar chart illustrates the number of users who have completed specific learning outcomes, sortable by learning outcomes or users, and filterable by course name, providing a clear view of student achievement across different courses and competencies.
Purpose: To highlight the number of learners who have completed specific learning outcomes to provide a comprehensive view of student achievement across courses
Use: To track progress toward learning outcomes, identify courses or competencies needing improvement, and determine if there is alignment between instructional content and student achievement goals
Grade Mastery Gradebook Report: The Grade Mastery Gradebook Report provides a detailed breakdown of each student's progress, with columns for user name, user email, course name, average outcome score for each competency, individual user scores, and the mastery level required score, allowing filtering by course name to track mastery levels and performance across courses.
Purpose: To provide a detailed view of student progress and mastery levels
Use: To monitor individual and overall student performance, identify gaps in mastery, and adjust course materials or assessments to better support student learning outcomes
Page Views and Time Spent by Tools Dashboard
The Page Views by Tools Dashboard combines the Page Views By Tools vertical bar chart, Time Spent by Course Tools with the Course Content Utilization report. Clicking a bar in the chart to select an activity (tool) type filters the report to only activities of that type.
Page Views by Tools Chart: The chart displays the number of views of pages in the selected course by Activity Type. It can be filtered by Course and Category and by Activity Type.
Purpose: To visualize the number of page views for each activity type allowing for deeper analysis of student interaction with different course tools and resources
Use: To assess which activity types are receiving the most engagement, identify potential areas for improvement, and optimize course structure to enhance student interaction and learning
Time Spent on Course Tools: Shows the amount of time spent per Activity Type.
Purpose: To track the amount of time students spend on each activity type within a course, offering insights into student engagement and interaction
Use: To evaluate how much time students are dedicating to different activities, helping them identify potential issues with engagement or balance and refine course design accordingly
Course Content Utilization: The Course Content Utilization report provides a detailed log of users' overall access to content/events/activities. Critical data includes users' activity-level time spent, first access and last access.
Purpose: To track users' engagement with course content, providing detailed data on time spent, first access, and last access
Use: To assess which content or activities are being accessed most frequently, identify engagement trends, and optimize course materials based on when and how students interact with them
Projected DFW Risk Dashboard
Intended for Registrars and Deans to monitor course progress, this Dashboard seeks to quickly identify courses with high D/F rates. This Dashboard includes a bar chart which visualizes courses with learner course grades separated by 3 values: grades 0-59 (red), 60-69 (yellow), 70-100 (green). Two table charts are also included; 1 showing the same courses, with a count of course grades in the corresponding thresholds. The last table displays individual student information for a deeper review.
DFW Rate by Category: This bar chart displays count of active learners by course category or Sub-Account with current course grades of D and F. This bar chart is intended to quickly identify course categories or Sub-Account that may have high D/F/W rates.
Purpose: To provide a visualization of DFW percentage of each course category or Sub-Account
Use: To pinpoint categories with high failure or withdrawal rates, enabling targeted interventions to improve student retention and success
DFW by Courses: This bar chart displays count of active learners by course with current course grades of D and F. This bar chart is intended to quickly identify courses that may have a high D/F/W rate.
Purpose: To visually represent the DFW percentage of each course to quickly identify courses with high failure or withdrawal rates
Use: To identify individual courses with high D/F/W rates, allowing them to make targeted adjustments to course content, structure, or support to improve student outcomes
Projected DFW Risk: This table chart displays a count of learners course grades separated by 3 values: grades 0-59 (red), 60-69 (yellow), 70-100 (green). This intends to be paired with the corresponding DFW by Course bar chart, allowing you to quickly identify courses that may have a high D/F/W rate. Additional information about course, including category, term, course codes, total enrollments, is included for additional detail.
Purpose: To see a breakdown of learners' course grades by risk categories (0-59, 60-69, 70-100), providing a detailed view of potential D/F/W risks across courses, with additional course information for context
Use: To pinpoint at-risk courses, enabling proactive course adjustments and targeted interventions to reduce failure and withdrawal rates
Course Learner Risk Summary Dashboard
Combines Weekly Learners At Risk Per Course line chart and Course Risk Points Summary detail tabular report. Can be filtered by Course Category, Course, Term, and Course Start Date.
Weekly Learners At Risk: Weekly count of the number of Learners At Risk Per Course. May be filtered by course category and name and by snapshot date. Learners are considered "at risk" if the number of risk points per learner on that date is greater than 0.
Purpose: To visualize a weekly snapshot of total number of at-risk learners in each course
Use: To track at-risk learners over time and identify trends in each course
Course Learner Risk Points Summary: Provides snapshots of daily summaries of risk to learners in courses. Can be filtered by courses and categories, date range, and the number of learners at risk per course on a given day.
Purpose: To show daily snapshots of learners in courses, displaying the number of learners at risk and course averages
Use: To view fluctuations in learner risk in specific courses, helping them identify critical periods for intervention and adjust course strategies to support at-risk students
Needs Grading Dashboard
The Needs Grading Dashboard combines the Needs Grading bar chart with the Needs Grading report. Courses selected using the Needs Grading chart automatically filter the table of the report.
Needs Grading Chart: This bar chart displays the number of ungraded submissions in each displayed course.
Purpose: To highlight the volume of ungraded submissions across courses to provide a clear overview of grading demands
Use: To identify courses that have heavier grading loads to allocate resources or support accordingly
Needs Grading Report: The Needs Grading report displays activities that learners have submitted that still need grading in the LMS system
Purpose: To provide a detailed view of submitted learner activities that are pending grading
Use: To monitor grading workloads and identify specific activities that require attention
Learner Success Dashboard
Primarily used for those working to support student success, this Dashboard highlights the learners who's total course average is below a 59, between 60-70, or over 80. Identify which learners are at-risk, their last dates of system login, course access, course average, missing submissions and late submissions.
Learners Average Course Grade: This chart displays the average of the learner's current course grades. For example, if a learner is taking 5 courses, the bar represents the average grade of those 5 courses.
Purpose: To provide a visual representation of the average current grades for individual learners across all their courses
Use: To track overall learner performance trends and access the effectiveness of course content and instruction
Learner Course Progress Monitoring: The Learner Course Progress Monitoring report shows student's score, progress and activity in courses. This version is intended to monitor academic progress, and uses the following scale: 0-59%, 60-69%, and70+% as risk benchmarks
Purpose: To track learner’s scores, progress, and activity levels in their courses
Use: To identify at-risk learners, monitor academic progress, and implement target intervention to improve learning outcomes
Learner Activity Submission Progress: This tabular report displays the learners' submitted activities to courses, including the activity type, activity score, completion (or submission) date and when the activity was graded (if applicable).
Purpose: To provide a detailed record of learners' submitted activities.
Use: To monitor learner engagement, track assignment completion trends, and evaluate grading timelines for better course management
Instructor Behavior Dashboard
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Suggested Notifications
Weekly Update of Number of Activities Need Grading
This automated notification will send you a list of activities that still need to be graded to help keep up to date grading practices.
Steps to Set Up Your Notification
Notification Details:
Notification Name: Weekly Update of Number of Activities Need Grading
Notification Description: This notification automatically emails a list to me of items that need grading using the Needs Grading Report.
Send to: Select “Enter Recipients” from the drop down menu.
Email: Enter your email and/or the email(s) of those who will receive the notification.
Subject: "Weekly Report: Items that Need Grading" (Example)
Message: "Attached is the list activities that still need grading in order to support best practices. Log in to your IntelliBoard account to see more information and access activities directly from the dataset." (Example)
Attachment:
Dataset: Select "Needs Grading Report" from the dropdown menu.
*Datasets must be linked or cloned to “My Datasets” to use as an attachment.Set Appropriate Filters:
This report can be sent as is without any filters in place to see a list of all items that need grading.
You can set the “Course” filter to filter report to specific courses and repeat these instructions to set up reports of Needs Grading items for each of your courses.
You can set the “Submission Date” filter to show only items that need grading submitted on a specific date.
You can set the “Activity” filter to show only specific activities by name that have items that need grading. To use this filter, you must select a course or courses in the Course filter.
If applicable, set the “Terms” filter to filter report to only the current term.
Set the “Enrollment Status” filter to filter report to only actively enrolled students, if desired.
Save the filters.
File Type: Choose your preferred format for the dataset attachment using the drop down menu (CSV, XLSX, or PDF).
You can also check the box next to “Do Not Send Empty Report” so the report is not sent if empty.
Select Date Range:
Start Date: Select the beginning of term or choose the date that fits your needs.
End Date: Select the end of term or choose your preferred end date to receive this report.
Notification Schedule:
Frequency: Weekly
Time: Select the preferred time for the report to be sent (24-hour format).
Additional Fields: You may need to select additional information dependent upon the frequency, such as the day of the week you wish to receive the report.
Final Steps:
Click Save to schedule your notification, or Save and Send Now to receive the first report immediately.
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Weekly Summary of Students with No Course Activity in the Past 7 Days
This automated notification will send you a list of student who have not logged in to their course in the past 7 days to promote intervention efforts.
Steps to Set Up Your Notification
Notification Details:
Notification Name: Weekly Summary of Students with No Course Activity in the Past 7 Days
Notification Description: This notification automatically emails a list to me of my students that have not logged in to the course in the past 7 days.
Send to: Select “Enter Recipients” from the drop down menu.
Email: Enter your email and/or the email(s) of those who will receive the notification.
Subject: "Weekly Report: Students with No Course Activity for 7 Days” (Example)
Message: "Attached is the list of students that have not logged in to the course within the last 7 days. Log into IntelliBoard for more information and send notifications directly from the dataset." (Example)
Attachment:
Dataset: Select "Inactive Learners in Courses" from the dropdown menu.
*Datasets must be linked or cloned to “My Datasets” to use as an attachment.Set Appropriate Filters:
You can set “Course” filter to filter report to show only students in specific courses and repeat these instructions to set up reports for each of your courses.
Set the “No Course Access Within” filter to “Past 7 Days”
If applicable, set the “Terms” filter to filter report to only the current term.
Save the filters.
File Type: Choose your preferred format for the dataset attachment using the drop down menu (CSV, XLSX, or PDF).
You can also check the box next to “Do Not Send Empty Report” so the report is not sent if empty.
Select Date Range:
Start Date: Choose the term start date or a date that fits your needs.
End Date: Choose the term end date or your preferred end date to receive this report.
Notification Schedule:
Frequency: Set for Weekly.
Time: Select the preferred time for the report to be sent (24-hour format).
Additional Fields: You may need to select additional information dependent upon the frequency, including the day you want the notification sent.
Final Steps:
Click Save to schedule your notification, or Save and Send Now to receive the first report immediately.
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Weekly Summary of Students with Course Grade Below 60
This automated notification will send you a list of students that have below 60 in the course to allow for interventions.
Steps to Set Up Your Notification
Notification Details:
Notification Name: Weekly Summary of Students with Course Grade Below 60
Notification Description: This notification automatically emails a list to me of my students that have below 60 in the course using the At-Risk Learners with Course Grade Below 60 report to encourage interventions for these students.
Send to: Select “Enter Recipients” from the drop down menu.
Email: Enter your email and/or the email(s) of those who will receive the notification.
Subject: "Weekly Report: Students with Course Grade Below 60” (Example)
Message: "Attached is the list of students that currently have a course grade below 60. Log in to your IntelliBoard account to see more information and send notifications to students directly from the dataset." (Example)
Attachment:
Dataset: Select "At-Risk Learners with Course Grade Below 60" from the dropdown menu.
*Datasets must be linked or cloned to “My Datasets” to use as an attachment.Set Appropriate Filters:
You can set “Course” filter to filter report to show only students in specific courses and repeat these instructions to set up reports for each of your courses.
Set the “At-Risk” filter to show only learners with “At-Risk” status which is defined as course grade below 60 in this report.
If applicable, set the “Terms” filter to filter report to only the current term.
You can also set filter to show only specific students using the “Full Name” filter.
Save the filters.
File Type: Choose your preferred format for the dataset attachment using the drop down menu (CSV, XLSX, or PDF).
You can also check the box next to “Do Not Send Empty Report” so the report is not sent if empty.
Select Date Range:
Start Date: Choose the term start date or a date that fits your needs.
End Date: Choose the term end date or your preferred end date to receive this report.
Notification Schedule:
Frequency: Set for Weekly.
Time: Select the preferred time for the report to be sent (24-hour format).
Additional Fields: You may need to select additional information dependent upon the frequency, including the day you want the notification sent.
Final Steps:
Click Save to schedule your notification, or Save and Send Now to receive the first report immediately.
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